Huronia District Soccer Association

Index

Article 5 - Board of Directors

ARTICLE 5: BOARD OF DIRECTORS

The District Association shall be governed by a Board of Directors which shall consist of at least four (4) individuals, or such number not to be less than three (3), as may be amended from time to time in accordance with the District Association's By-Laws. These individuals shall hold the positions:

On the elected Board Executive Council of:
1. President
2. Vice President
3. Treasurer
4. Secretary

And other elected Board Directors of:
5. Director of Player and Coaching Development.
6. Director of Discipline and Appeals
7. District Referee Coordinator

And other Directors appointed by the Board of:
8. Harassment Officers: one female & one male
9. District Ontario Cup Coordinator

And other Directors appointed as representatives by
10. District Leagues and/or District Referee Association

And other Director positions specified by the District Association from time to time

Other Conditions of Board Membership

A Director may hold more than one position.

A Director shall be eighteen (18) years of age or older and shall not be an undischarged bankrupt.

A Director shall serve for a term of two years or until his or her successor is elected or appointed.

There can be a maximum of only three (3) Board members from any one Club or League

After an initial Board of Directors has been appointed, the positions of President, Treasurer, Technical Director, District Discipline and Appeals Director, and shall be elected in even numbered years while the positions of Vice-President, Secretary, District Referee Coordinator, shall be elected in odd numbered years. If there is any additional position, the first shall be
included in the election in even numbered years. Additional positions shall then alternate so an equal number of positions are elected each year.

Director Vacancy

A Director has the right to resign her or his position by submitting a signed letter of resignation to the District Association.

A vacancy on the Board of Directors and their respective position(s) held, caused by death, or resignation which has been accepted by the Board of Directors, shall be filled by a majority vote of the Board of Directors. The successor Director shall hold his or her incumbent's position(s) for the remainder of the term being filled.

Removal of Director

No Member of the Board of Directors shall be removed for arbitrary reasons but may be removed if:

the Director is unable to perform the duties expected of the position due to, but not limited to, any of the following reasons:

    if she/he becomes incapable of performing the business of the District Association
    if she/he is absent from three or more meetings of the Board without satisfactory reason
    if she/he no longer resides in reasonable proximity to the District Association
    if she/he becomes, or is discovered to be, an undischarged bankrupt; or
the Director has compromised the integrity of the District Association due to, but not
limited to, any of the following reasons:

    if she/he has been found guilty of an offence under the Harassment Policy of The OSA
    if she/he has been found guilty of an offence involving violence under the Discipline Policy of The OSA
    if she/he has failed to properly account for monies or other property belonging to the District Association
    if she/he has been found guilty of a criminal offence regardless of whether or not the offence directly affected the District Association.

A Member of the Board of Directors holding his or her respective position(s), as Director or other position(s), may be removed from office by the Board of Directors for good and sufficient cause by a two-thirds (2/3's) majority vote of the Board of Directors present, provided notice to remove the Director has been given to all Directors of the District Association at least two (2) weeks prior to the meeting. If a Director is removed by the Board of Directors, the Board of Directors may appoint a successor to the incumbent's position(s) for the remainder of the term being filled.

A Member of the Board of Directors may also be removed from office for good and sufficient cause at a meeting of the Members of the District Association provided notice to remove the Director has been given to persons entitled to attend the Members' meeting. If a Director is removed at a Members' meeting, the Members entitled to vote may elect a successor to fill all position(s) held by the removed Director for the remainder of his or her term being filled.

Conflict of Interest and Standards of Conduct

The Directors shall be subject to the Conflict of Interest and Standards of Conduct Policy in the OSA's published rules.

Duties of Board of Directors

The Board of Directors shall conduct the business of the District Association during the periods between general meetings of the District Association and in accordance with the authority granted to it in the published rules of the District Association.
The Board of Directors shall be responsible for the appointment and renewal of appointments of all positions within the District Association except for those positions elected by the Membership of the District Association. This shall include the appointment of volunteer and paid positions for coach and administrator positions within the District Association's operations. The selection process and the appointments shall be based on procedures outlined in the District Association's
published rules.

The Board of Directors may also revoke, for cause, any appointment providing that it has followed the procedures for revoking an appointment as outlined in the District Association's published rules.

Duties of Directors

President

Except: as provided for in the Dispute Resolution Policy of the OSA, and where the President delegates the responsibility to another person,

the President shall preside at all general meetings of the District Association and of the Board of Directors. The President shall be ex officio a member of all committees, except any nominations committee; shall appoint all chairs of standing and special committees subject to ratification by the Board; coordinate all duties of the Board, committees, staff; and shall be the
spokesperson for the District Association. The President can be one of the co-signers of the HDSA cheques.

Vice-President

The Vice President shall act in the absence of the President and shall have other powers as assigned by the Board. The Vice-President shall coordinate fund raising and any other assigned projects. The Vice-President can be one of the co-signers of the HDSA cheques.

Treasurer

The Treasurer shall ensure that full and accurate records are kept of the accounts of the District Association; shall report to the Board of Directors at least once per quarter; and shall submit an Annual Report to the Annual General Meeting. The treasurer shall maintain records to support the financial position of the H.D.S.A., reconcile the bank account(s) monthly, organize
the auditing of the financial position of the HDSA prior to the AGM, set-up and maintain the District bank account at an accredited financial institution and be one of the signers of the HDSA cheques.

Secretary

The Secretary shall keep a record of all minutes of the organization; keep on file all committee reports; notify officers and committee Members of their election or appointment; furnish committees with those documents required to perform their duties; sign all certified copies of acts of the society, unless otherwise specified in the District Association's published
rules; maintain record books in which the constitution, published rules and minutes are entered and to have the current record books available at each meeting; to send out to the Membership a notice of each general meeting; to send out to the board notice of each meeting; conduct the general correspondence of the organization that is not the proper function of another office or committee; prepare, prior to each meeting in consultation with the presiding officer an order of business; and in the absence of the president and vice-president to preside until the immediate election or appointment of a chair pro tem.

Director of Player and Coaching Development

Director of Player and Coaching Development shall be responsible for ensuring coordination of player and Coaching development within the District. This includes the District team and all developmental training programs and/ or other such programs in the future. The Director will also be the liaison with the Club Head Coaches providing them with information from the District and OSA. The Director will report to the Board of Directors such information and concerns as required concerning player and Coaching development.

District Referee Coordinator

The District Referee Coordinator’s duties shall be as defined by the OSA

Director of Discipline and Appeals

The Director of Discipline and Appeals shall call discipline meetings as required and according to the Rules and Regulations of the O.S.A.; audit a District League’s Discipline Committee and its records for discipline and represent the HDSA as required at OSA discipline hearings.

Harassment Officers (Male and Female)

The Harassment Offers’ duties shall be as defined by the OSA.

District Ontario Cup Coordinator

The District Ontario Cup Coordinator’s duties shall as defined by the OSA.

District League Directors

The District League Directors shall represent their Leagues to the HDSA and keep the Leagues informed of the activities and policies of HDSA and ensure that their Leagues are organized and operated according to the Policies and Rules and Regulations of the HDSA and the OSA.

Other Director Positions

The HDSA Board of Directors and the OSA shall determine the duties of other Director Positions.

Nominations and Elections

Nominations for positions on the Board of Directors may be made by any Member at the annual general meeting or at a Special General Meeting called for that purpose.

Nominations and elections for positions open shall be held in the order of the positions listed in the Constitution.

Election shall be by secret ballot, but in the event only one candidate is nominated, no vote is required and the nominated candidate shall be declared elected by acclamation.

A majority of the votes cast shall be required to elect Directors. In the event no candidate receives a majority, the candidate with the least votes shall be dropped from the ballot and another vote shall be held.

District Representative

The President of the District Association shall be District Representative to The OSA unless the President declines the position or is removed from the position by a majority vote of the Board of Directors.

In the event the President declines, or is removed from, the District Representative position, the Board of Directors, by majority vote, shall elect one of its Board Members to the position. The term of office of the District Representative will be in accordance with The OSA's published rules.

Nov 19/09

Last updated by Suzette (suzette_b) on Nov 19 2009 at 11:58 AM

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